Beneficial Event Management Software

November 2018 ยท 3 minute read

A current survey conducted by the leading provider of event keeper asked UK based event managers the thing that was their preferred tool for managing and planning their events. The most frequent tool by far was event keeper with 67% of the votes. Coming second and third were spreadsheets and ‘other’ respectively.

Spreadsheets are a surefire means of managing events - they can track budgets, monitor resources and is an easy way of developing and managing lists. The main benefit of spreadsheets just as one event management tool may be the inexpensive associated with them. Many event managers have accessibility to spreadsheets and they’re a widely accepted document format.

However, there’s a large sum of drawbacks if event managers choose spreadsheets as their main event management tool. Common issues include:

Poor efficiency: Using spreadsheets is not a very effective method of managing all of the elements of a celebration. It’s quite possible that event managers will be using a number of spreadsheets, by using many tabs, holding so much data. Managing pretty much everything data within spreadsheets could be confusing with an outsider, and frustrating for all users.

Lost data: Spreadsheets are merely as safe because the server/system they sit down on. If they’re kept on your personal computer harddrive, there is a risk that every the info is going to be lost contrary occurs that computer or laptop. Spreadsheets are also prone to freezing/stalling and unless the big event manager is used to conserving a regular basis, there is a high-risk that data and work will likely be lost.

Trouble keeping data current: Many events have multiple event managers, all employing the same spreadsheets to organise and plan various areas. Problems arise when managers update spreadsheets without informing the other event mangers that this spreadsheet changed. If event managers require a copy of the master spreadsheet and work with that, the property owner soon becomes old. There are also issues when more than one event manger has to connect to the spreadsheet simultaneously. Just one editable copy may be opened, inducing the others to get ‘read only’ - taking out the capability to make updates.

Challenging to create reports to determine success: A key section of event management could be the capacity to analyse event success. It is crucial to get the ability to understand what constitutes a particular event successful and what must be measured as a way to analyse event performance. Using spreadsheets makes vid trial. Although creating graphs and charts may be easy on spreadsheets, the amalgamation and sorting from the data is usually an extremely complicated and time-consuming task. It’s very often necessity that when using spreadsheets, the adventure of measuring event performance is forgotten or dismissed.

Insufficient management information: Similarly to the actual in creating reports to analyse performance, there’s also a insufficient management information overall. For companies organising many events a year it is advisable to be able to have a very clear picture of the events as a whole; understanding delegate numbers, budgets as well as other KPI’s across all events might help shape event strategy down the road.

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