Important Event Management Software

November 2018 ยท 3 minute read

A newly released survey conducted by way of a leading provider of event management software asked UK based event managers the thing that was their preferred tool for managing and planning their events. The most common tool undoubtedly was event keeper with 67% in the votes. Coming second and third were spreadsheets and ‘other’ respectively.

Spreadsheets are a proven way of managing events - they’re able to track budgets, monitor resources and is an ideal way of developing and managing lists. The main benefit of spreadsheets as a possible event management tool will be the low cost related to them. Virtually all event managers get access to spreadsheets and they are generally a widely accepted document format.



However, there’s a large sum of drawbacks if event managers decide on spreadsheets for their top level management tool. Common issues include:

Poor efficiency: Using spreadsheets is not an effective approach to managing each of the elements of an event. It’s likely that event managers will likely be using numerous spreadsheets, by using a large number of tabs, holding a huge amount of data. Managing pretty much everything data within spreadsheets might be confusing to a outsider, and frustrating for many users.

Lost data: Spreadsheets are just as safe as the server/system they lay on. When they are maintained on your personal computer hard disk, there is a risk that most the info will probably be lost if anything occurs that computer or laptop. Spreadsheets will also be at risk of freezing/stalling and unless the big event manager is used to conserving consistently, you will find there’s high risk that data and work will likely be lost.

Trouble keeping data up to date: Many events have multiple event managers, all employing the same spreadsheets to organise and plan various areas. Problems arise when managers update spreadsheets without informing the opposite event mangers the spreadsheet is different. If event managers require a copy of the master spreadsheet and work with that, the property owner soon becomes old. There’s also issues when several event manger needs to access the spreadsheet at the same time. Only one editable copy could be opened, causing the others to be ‘read only’ - taking out the ability to make updates.

Challenging to create reports to measure success: An integral portion of event management could be the capacity to analyse event success. It is crucial to offer the capability to know what constitutes a particular event successful and just what has to be measured to be able to analyse event performance. Using spreadsheets makes vid trial. Although creating graphs and charts can be easy on spreadsheets, the amalgamation and sorting from the data can be an extremely complicated and frustrating task. It’s very a fact of life that whenever using spreadsheets, the game of measuring event performance is forgotten or dismissed.

Deficiency of management information: Much like the difficulty in creating reports to analyse performance, there’s also a deficiency of management information overall. For businesses organising many events annually you need to manage to possess a clear picture of these events in general; understanding delegate numbers, budgets as well as other KPI’s across all events might help shape event strategy in the future.

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