Important Event Management Software

November 2018 ยท 3 minute read

A recent survey conducted by the leading provider of event safes asked UK based event managers the thing that was their preferred tool for managing and planning their events. The most frequent tool definitely was event store with 67% in the votes. Coming second and third were spreadsheets and ‘other’ respectively.

Spreadsheets certainly are a proven strategy for managing events - they could track budgets, monitor resources and is a good way of developing and managing lists. The main benefit of spreadsheets as a possible event management tool is the inexpensive linked to them. Nearly all event managers get access to spreadsheets plus they are a widely accepted document format.



However, there are a lot of drawbacks if event managers choose spreadsheets for their main event management tool. Common issues include:

Poor efficiency: Using spreadsheets is not an effective technique of managing every one of the elements of a meeting. It is likely that event managers will probably be using a number of spreadsheets, by using lots of tabs, holding a lot of data. Managing this all data within spreadsheets could be confusing for an outsider, and time consuming for those users.

Lost data: Spreadsheets are merely as safe because the server/system they take a seat on. Should they be kept on some type of computer hard disk, you will find there’s risk that every the data will likely be lost however happens to that laptop or computer. Spreadsheets can also be prone to freezing/stalling and unless the wedding manager is familiar with saving on consistently, there’s a dangerous that data and work will likely be lost.

Trouble keeping data up-to-date: Many events have multiple event managers, all employing the same spreadsheets to organise and plan various areas. Problems arise when managers update spreadsheets without informing another event mangers how the spreadsheet changed. If event managers have a copy of the master spreadsheet and work with that, the property owner soon becomes obsolete. In addition there are issues when multiple event manger should connect to the spreadsheet at the same time. Only 1 editable copy could be opened, creating the others to be ‘read only’ - removing the ability to make updates.

Difficult to create reports to determine success: An important part of event management could be the power to analyse event success. It is essential to have the ability to know what constitutes a particular event successful and what has to be measured to be able to analyse event performance. Using spreadsheets makes mtss is a difficult task. Although creating graphs and charts might be easy on spreadsheets, the amalgamation and sorting with the data is an extremely complicated and time consuming task. It is often necessity that after using spreadsheets, the game of measuring event performance is forgotten or dismissed.

Deficiency of management information: Much like the actual in creating reports to analyse performance, gleam not enough management information overall. For companies organising many events annually you need to be capable of have a clear picture of those events overall; understanding delegate numbers, budgets and other KPI’s across all events may help shape event strategy down the road.

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